Cleaning Provider Match

What the Organization asks for before its AI team starts work.

The site

Marchwood Works. 1,400 m2, office plus workshop, 62 staff.

Current arrangement

Same cleaning contractor for six years. Renewed by default every year.

The problem

Everyone complains. Washrooms run out of everything and the workshop floor is filthy.

What we pay

USD 21,600 a year

What we want

To find someone better, or to know we are being unreasonable

Contract

Attached. I have not read it properly in years.

Quotes obtained

Three, plus we asked the current provider to requote

Timeframe

Contract renews 31 January

Attached by the buyer.

• Current cleaning contract (PDF)
• Complaint log, 18 months (XLSX)
• Three new quotes (PDF)
• Site plan with areas (PDF)

1. Business provides locations, service frequency, current issues, budget and site-specific requirements.
2. Scope agent converts vague service expectations into measurable requirements.
3. Supplier agent finds appropriate local or regional providers.
4. Commercial agent compares price structure, inclusions and service levels.
5. Final pack gives the buyer a like-for-like basis for vendor conversations.

• Facilities requirement
• Service scope
• Supplier shortlist
• Price/inclusion comparison
• Service-level questions
• Insurance/credential checks to verify
• Contract considerations
• Recommended next steps