HallFlow Booking confirmation Four-Hour Hall Rental · from USD 800
Hall B confirmed, Saturday 14 November
Digbeth, Birmingham. Four hours, 180 guests, setup from 15:00.
HallFlow does not produce a report. What you keep after booking is this: what is reserved, when you get the keys, what has been paid, what is still owed, what the venue will and will not do on the day, and who to call if something changes.
Hall B is held in your name for Saturday 14 November, 18:00 to 22:00, with setup access from 15:00. The deposit has settled and the date is off the public calendar. Nothing further is needed from you until 31 October.
Order record
- Four-Hour Hall Rental, Hall B18:00 to 22:00, up to 250 guests USD 1,280
- Setup and Cleaning Add-OnAccess from 15:00, post-event restoration USD 350
- Extra hour, 22:00 to 23:00Within licensed hours, added at booking USD 220
- Guest operations, 2 staffDoor and floor, 17:30 to 23:30 Included
- Local authority chargesDisclosed separately, billed at cost USD 64
Deposit of USD 480 settled 27 September 2026 · USDC on Base · balance of USD 1,434 due 31 October 2026
The booking
What is reserved
| Item | Detail |
|---|---|
| Hall | Hall B, ground floor, step-free from Floodgate Street |
| Date | Saturday 14 November 2026 |
| Hire period | 18:00 to 23:00, extended by one hour at booking |
| Setup access | From 15:00. Three hours before guest arrival |
| Clear-down | By 00:30. Licensed closing time is 00:00 |
| Declared guests | 180. Capacity for Hall B is 250 |
| Layout | Cabaret, 18 rounds of 10, dance floor at the north end |
| Included | Tables, chairs, bar, cloakroom, PA and house lighting |
The day
Your schedule, as agreed
- 15:00
Venue opens to you
Meet the duty manager at the Floodgate Street door. Keys are not issued; a member of staff is on site for the whole period.
- 15:00 to 17:30
Your setup and supplier window
Caterer, DJ and florist have this window. Their details are in section 03 and each has been sent the same times.
- 17:30
Guest operations staff on duty
Two people, door and floor, until 23:30.
- 18:00
Doors
Guest arrival. Cloakroom staffed from this point.
- 23:00
Bar closes, music off
Fixed by the licence and not extendable on the night.
- 00:30
Everything out
Your items and your suppliers' items. Anything left is stored for 7 days and then disposed of.
Before the day
What is still outstanding
| Item | Owner | Due | Status |
|---|---|---|---|
| Balance of USD 1,434 | You | 31 October | Outstanding |
| Final guest number | You | 7 November | Outstanding |
| Caterer name and contact | You | 7 November | Outstanding |
| Caterer public liability certificate | Your caterer | 7 November | Outstanding |
| Layout confirmed | You | 7 November | Received |
| Deposit | You | At booking | Settled |
| Licence and capacity check | HallFlow | Done | Complete |
| Staff rostered | HallFlow | Done | Complete |
The caterer certificate is the one that stops an event on the day. No certificate, no kitchen access, and there is no discretion available to the duty manager on that point.
Terms
Money, changes and cancellation
| Situation | What happens |
|---|---|
| You cancel before 31 October | Deposit refunded in full, less network fees |
| You cancel 30 to 14 days before | Deposit retained. No further charge |
| You cancel inside 14 days | Deposit retained plus 50 percent of the balance |
| You move the date | Once, free, to any available date within 12 months, if asked before 31 October |
| Guest numbers rise above 250 | Not possible. Capacity is a licence condition, not a preference |
| Damage beyond fair wear | Charged at cost with photographs, within 7 days |
| We cannot provide the hall | Full refund plus the cost of a comparable local venue, if one is available |
On the day
Who to call
Duty manager, on site
Present from 15:00 to 00:30. Anything about the room, the doors, the power or the bar goes to them first, in person.
HallFlow operations line
09:00 to 20:00 for enquiries, and continuously on any day with a confirmed event. Use this for anything the duty manager cannot resolve.
Emergency services, then us
For fire, medical or safety, call the emergency services first and the operations line second. The duty manager is trained and the venue has a published evacuation plan.
- Balance settled by 31 October
- Final guest number by 7 November
- Caterer details and certificate by 7 November
- Suppliers told the 15:00 access time
- Anyone with access needs told about the step-free entrance
- Everything out by 00:30