RetreatBase Booking confirmation Day Retreat · from USD 900
Practice hall and dining, Saturday 21 March
Bled, Slovenia. 24 participants, 09:00 to 18:00, lunch included, no overnight.
The practice hall and dining room are yours for the day. The important thing in this document is clause 03: the venue runs the building and the food, you run the retreat and the people, and the two have never been confused here because it is written down before the booking rather than after an incident.
Practice hall and dining room, Saturday 21 March 2027, 09:00 to 18:00, for up to 30 with 24 declared. Lunch and two breaks included. Final numbers and all dietary requirements are due by 7 March. No overnight accommodation is included in this booking.
Order record
- Day Retreat, practice hall and dining21 March, 09:00 to 18:00, up to 30 USD 1,350
- Lunch, 24 coversVegetarian, served 13:00 in the dining room USD 408
- Morning and afternoon breaksTea, coffee, fruit Included
- Mats, bolsters and blankets, 30 setsIn the hall, set before arrival Included
- Grounds accessLake path and garden, daylight hours Included
- Facilitator Site VisitTaken 12 September, credited Included
Deposit of USD 440 settled 1 October 2026 · USDC on Base · balance of USD 1,318 due 7 March 2027
The day
What is booked, hour by hour
| Time | Space | Venue provides |
|---|---|---|
| 08:30 | Arrival, entrance hall | Doors open, tea available, boot room |
| 09:00 | Practice hall | Hall set with 30 mat positions, heated, blinds set as requested |
| 11:00 | Dining room | Morning break, tea, coffee, fruit |
| 11:30 | Practice hall | Reset if you need a different layout, 10 minutes |
| 13:00 | Dining room | Lunch, 24 covers, served not buffet |
| 14:30 | Grounds or hall | Your choice. Lake path is 25 minutes round |
| 16:00 | Dining room | Afternoon break |
| 18:00 | Departure | Hall cleared by venue staff, not by you |
The schedule is yours to change at any point up to 7 March and on the day within reason. The only fixed points are the two kitchen services, which are staffed to the time.
The kitchen
Dietary requirements, and why the deadline is real
Lunch is vegetarian by default for every retreat. Beyond that, the kitchen needs to know what it is cooking two weeks out because this is a lodge outside Bled and the supplier delivers twice a week.
| Requirement | By 7 March | After 7 March |
|---|---|---|
| Vegan | Always available | Usually manageable |
| Gluten free | Always available | Usually manageable |
| Dairy free | Always available | Usually manageable |
| Nut allergy | Kitchen prepares separately | Call, do not email |
| Other declared allergy | Discussed individually | Call, do not email |
| Extra covers, up to 30 | Free to add | Subject to the delivery |
| Fewer covers | Reduces the bill | Charged at 24 |
Responsibility
Who runs what
| RetreatBase | You, the facilitator | |
|---|---|---|
| The building, heating, safety, fire | Yes | |
| Room setup and reset | Yes | |
| All food and drink | Yes | |
| Mats, props, blankets | Yes | |
| First aid kit and trained first aider on site | Yes | |
| The programme and what is taught | Yes | |
| Participant bookings, payments and refunds | Yes | |
| Participant health screening and waivers | Yes | |
| Your own public liability and teaching insurance | Yes, seen by 7 March | |
| Supervision of participants in the grounds | Yes | |
| Calling emergency services if needed | Venue, on site | Tell the venue first |
This table exists because a retreat has two organisations in one building on one day and it is the only thing that reliably goes wrong. Nobody has ever regretted reading it in advance.
The property
House rules and what to tell your participants
- Shoes off past the boot room. There is underfloor heating and the floors are the reason people come back
- Quiet hours do not apply during the day, but there may be residential guests in the lodge. Amplified sound stays in the hall
- The lake path is public and not lit. Anyone walking after 17:30 in March needs a torch
- No candles or incense in the practice hall. It is a timber building
- Parking for 12 cars. Encourage sharing, or use the Lesce-Bled transfer
- The nearest pharmacy is 15 minutes away and closes at 13:00 on Saturdays