School Year Setup

What the Organization asks for before its AI team starts work.

Children

Three. Aarav 13, Meera 10, Kiran 6.

Schools

Two. Secondary and primary, different term dates.

The problem

School communication comes from five places and I miss things

What I have missed

A trip deposit and something about music lessons. There may be more.

Channels

Two apps, email, paper in bookbags, and a class WhatsApp group

What I want

A list of what I actually have to do, and when

Data

I forwarded everything since September. It is about 140 messages.

Timeframe

This term. I am already behind.

Attached by the buyer.

• 140 forwarded school messages (MBOX)
• Both school term calendars (PDF)
• App screenshots for the two portals (PNG)

1. Parent provides school calendar, communications and recurring activities.
2. Extraction agent identifies dates, payments, forms and requested actions.
3. Child agent keeps information separated correctly by child.
4. Reminder agent assigns lead times to tasks such as costumes, kit or permission forms.
5. Weekly report strips away non-actionable school communication.

• This week's school actions
• Per-child schedule
• Forms and payments due
• Kit/items required
• Trips/events
• Assessment dates
• Parent responsibilities
• Next two weeks