Venue Match

What the Organization asks for before its AI team starts work.

The event

Client awards dinner, Friday 5 March 2027

Guests

120, seated at round tables of 10

Format

Drinks reception, seated dinner, awards presentation from a stage, dancing from 22:00

Budget

Up to USD 4,000 for venue hire, catering on top

Location

Within 30 minutes of the city centre

What we need in the room

Stage, lectern, single screen, bar in the room, dance floor

What we have been looking at

Five venues that all say they hold 120 or more

Concern

Last year we booked somewhere that said 100 and it was uncomfortably tight at 85

Attached by the buyer.

• The five venues we are considering (URLs)
• Last year running order (PDF)
• Provisional guest list count by company (XLSX)

1. Organizer provides date, location, event type, guest count, layout, budget and required services.
2. Venue agent filters for real operational fit before aesthetics.
3. Supplier agent matches complementary providers around the selected format.
4. Constraint checker flags curfews, access, catering, load-in and other practical issues to verify.
5. Output is a concise shortlist ready for direct outreach.

• Event brief
• Top venue/supplier matches
• Capacity and format fit
• Price/package notes where known
• Operational restrictions to verify
• Availability status where available
• Questions for each provider
• Recommended contact order