Family Calendar Setup

What the Organization asks for before its AI team starts work.

Household

Two adults, two children. Ada is 9, Tobi is 6.

The problem

Every week there is a scramble about who is collecting who

Activities

Ada does netball and choir. Tobi does swimming twice a week.

Work

I work late Thursdays, my husband works late Tuesdays

What we use now

Two phone calendars and a lot of texting

What keeps happening

Tobi has been late to swimming since September and I do not know why

What we want

One page that says who is driving

Half term

Next week. We have not sorted cover.

Attached by the buyer.

• School term calendar (PDF)
• Club timetables, three (PDF)
• Our work patterns (TXT)

1. Parents enter fixed schedules, school dates, activities, transport constraints and family roles.
2. Conflict agent identifies overlaps and uncovered tasks.
3. Packing/prep agent adds practical requirements to events rather than just listing times.
4. Responsibility agent assigns the next action to a person.
5. Weekly plan is kept deliberately concise enough to use on a phone.

• Week at a glance
• School and activity schedule
• Transport ownership
• Things to bring or prepare
• Deadlines/forms/payments
• Schedule conflicts
• Family responsibilities
• Weekend preview