OfficeSupply AI Office setup pack Office Setup Pack · USD 69
USD 1,840 a head, and USD 11,000 of it is in the two rooms nobody books
A purchasing list for 26 people, built from how the team actually works rather than from a desk count.
Your plan buys 26 desks, 26 chairs and two fully equipped meeting rooms. Your own attendance and booking data says you need 18 desks and four small call rooms, and that the large meeting room you are specifying was used nine times in six months at the old office.
At a peak of 17 people on site, 26 desks is eight desks nobody sits at. Redirecting that budget into four call rooms and better chairs costs the same total and addresses the complaint that appears in every survey you have run.
Requirement
What the team actually does
| Evidence | Figure | Implication |
|---|---|---|
| Headcount | 26 | The number the plan was built from |
| Peak day attendance | 17, Wednesdays | Desks needed: 18 with a margin |
| Median day | 11 | |
| Friday attendance | 4 | Nobody comes in on Friday |
| Video calls per person per day | 3.4 | The actual constraint |
| Large room bookings, 6 months | 9 | Averaging 1.5 a month |
| Small room bookings, 6 months | 412, all declined or double booked at peak | Four call rooms, not two |
| Complaint in every survey | Nowhere to take a call | Section 02 |
Three point four video calls a person a day across 17 people is 58 calls a day in a space with two bookable rooms. That is the office this team needs and it is not the office the plan describes.
Allocation
The same budget, spent differently
| Category | Original plan | Recommended | Change |
|---|---|---|---|
| Desks | 26 at USD 340 | 18 at USD 340 | -USD 2,720 |
| Task chairs | 26 at USD 290 | 18 at USD 420 | +USD 20 |
| Monitors | 26 at USD 210 | 20 at USD 210 | -USD 1,260 |
| Docks and peripherals | 26 sets at USD 160 | 20 sets at USD 160 | -USD 960 |
| Large meeting room | USD 11,400 | USD 3,800, basic | -USD 7,600 |
| Small meeting room | 1 at USD 2,900 | 1 at USD 2,900 | No change |
| Call rooms | 0 | 4 at USD 1,900 | +USD 7,600 |
| Storage and lockers | USD 2,100 | USD 3,400 | +USD 1,300, more hot desking |
| Kitchen and breakout | USD 4,200 | USD 4,200 | No change |
| Spares and consumables | USD 0 | USD 1,800 | +USD 1,800 |
| Total | USD 47,780 | USD 47,800 | Within USD 20 |
The same money. Eight fewer desks and a modest meeting room pay for four call rooms, better chairs for everyone and a spares budget, which the original plan did not have at all.
Standards
Specify once, buy repeatedly
The reason to write a standard is not this purchase. It is the next eleven hires, each of whom currently arrives and triggers a fresh decision about what to buy them.
| Item | Standard | Why this one |
|---|---|---|
| Desk | 1400 x 800, fixed height, cable tray | Sit-stand is USD 480 more. Four people asked, so buy four |
| Chair | Mesh back, adjustable arms and lumbar, 8 year warranty | The warranty is the specification that matters |
| Monitor | 27 inch, 1440p, USB-C single cable | Single cable removes the dock for most people |
| Dock | Only for the six people with docking laptops | Six, not 26. Check before buying |
| Headset | One per person, wired | 58 calls a day. This is not a peripheral, it is core |
| Locker | One per person, 26 | More than desks, because hot desking needs storage |
| Call room | Acoustic pod, 1 person, powered, ventilated | Ventilation is not optional |
The ventilation note matters. A sealed acoustic pod without active ventilation becomes unusable after about twenty minutes, which is longer than most demonstrations and shorter than most calls.
Sequence
Ordering against a January move
Acoustic pods are the long lead item at nine weeks and they are the item the original plan did not include at all. If they are ordered later than this week they will not be there for the move, which is when the call room problem is most visible.
- Attendance data shown to whoever approved 26 desks
- Four pods ordered this week
- Chair chosen by sitting in three, not from a catalogue
- Six docking laptops confirmed before buying 26 docks
- Pod ventilation and power confirmed with the landlord
- Spares budget protected, it is the first thing cut