RoomSupply Guest room procurement list Guest Room Procurement List · USD 69
Buy the chair you can still buy in 2031
A category schedule for 34 rooms, specified for replacement availability rather than for the launch photograph.
Every item in a guest room gets damaged eventually. In a 34 room property the question is not whether a bedside lamp breaks, it is whether you can buy the same one in three years or whether room 14 slowly stops matching the other 33. Six items on your specification are discontinued lines or one-off imports.
Six of your 23 specified categories are from ranges that are either discontinued, imported in a single container, or made by a supplier with no stated continuity. Five of the six are items that get damaged most often, including the desk chair and the bedside lamp.
Continuity
What breaks and whether you can replace it
| Category | Damage rate | Continuity | Risk |
|---|---|---|---|
| Desk chair | High | Discontinued 2027 | Critical |
| Bedside lamp | High | Single import | Critical |
| Bedside table | Medium | Single import | High |
| Armchair | Medium | No stated continuity | High |
| Mirror | Medium | Single import | Medium |
| Wardrobe hangers | Very high | Bespoke | High |
| Bed frame | Low | 5 year commitment | Low |
| Mattress | Low, scheduled | Continuous range | Low |
| Desk | Low | Continuous range | Low |
| Curtains | Low | Fabric held 7 years | Low |
| Carpet | Scheduled | Continuous | Low |
| Bathroom fittings | Medium | Continuous | Low |
The four highest damage categories are all in the discontinued or single import column. That is not bad luck; the items that get damaged most are the small, characterful pieces that designers choose from small suppliers, and continuity is rarely asked about at specification stage.
Schedule
The category list, with spares
| Category | Per room | Total | Spares | Cost |
|---|---|---|---|---|
| Bed frame and headboard | 1 | 34 | 0 | USD 27,200 |
| Mattress | 1 | 34 | 1 | USD 20,300 |
| Bedside table | 2 | 68 | 6 | USD 14,800 |
| Bedside lamp | 2 | 68 | 10 | USD 8,900 |
| Desk and chair | 1 | 34 | 4 chairs | USD 18,400 |
| Armchair | 1 | 34 | 3 | USD 16,300 |
| Wardrobe and hangers | 1 plus 8 | 34 plus 272 | 80 hangers | USD 21,600 |
| Curtains and blinds | 1 set | 34 | 2 sets | USD 11,900 |
| Carpet | 18 m2 | 612 m2 | 40 m2 | USD 14,100 |
| Mirror | 1 | 34 | 3 | USD 4,200 |
| Bathroom fittings | 1 set | 34 | 2 sets | USD 19,400 |
| Soft furnishings | 1 set | 34 | 4 sets | USD 8,500 |
| FF&E total | USD 185,600 | |||
| Per room | USD 5,459 |
Spares are 6 percent of the FF&E budget and they are the line most often cut to hit a number. Every spare in this table is for an item in the high damage or no continuity rows of section 01, which is the only rational basis for choosing what to hold.
Options
Three ways to handle the continuity risk
Buy spares now for the six items
About USD 11,200 of stock that sits in a store room for years. Solves the problem for roughly three to five years and ties up cash and space in a property that probably has neither.
Respecify four of the six
Keep the armchair and the mirror, which are characterful and rarely damaged. Replace the desk chair, bedside lamp, bedside table and hangers with continuous ranges. Saves about USD 3,400 and removes the risk permanently.
Plan a 4 year partial refresh
Legitimate, and it is what many properties do without saying so. It means budgeting now for a partial refit in 2030 rather than discovering it.
Bespoke wardrobes at 22 weeks against a May opening means ordering this week, and they cannot be ordered until the room layout is frozen. That dependency is the critical path of the whole refurbishment.
Next
This week
- Room layout frozen so joinery can be ordered
- Continuity confirmed in writing for all 23 categories
- Four items respecified to continuous ranges
- Spares budget protected at 6 percent
- Contract fabric and flammability certification requested for all soft items
- Storage space identified for spares before they arrive