TaxPrep Desk Accountant handover pack Year-End Document Pack · USD 49
Year end 2025/26: organised, reconciled, and eleven questions for your accountant
1,847 transactions. 96 percent categorised, 14 documents chased and found, 11 items your accountant has to decide.
Last year your accountant spent the first six hours of the engagement doing what is in this pack, and billed for it. This year they can start at the questions. Everything below is organised, reconciled and cross referenced to a document, or it is on the missing list.
1,847 transactions are categorised and reconciled to the bank. Fourteen missing receipts were chased and eleven found. Along the way we identified USD 2,410 of costs that look allowable and were never claimed, sitting in the personal account. Whether they are allowable is your accountant's call, not ours.
Summary
The year in one table
| Item | Amount | Source | Reconciled |
|---|---|---|---|
| Income, client invoices | USD 94,280 | 48 invoices, all issued from the invoicing app | Yes, to bank |
| Income, royalties | USD 6,140 | 4 statements | Yes |
| Income, workshops, cash | USD 1,860 | Cash book and paying in slips | Yes |
| Total income | USD 102,280 | Yes | |
| Materials and supplies | USD 18,440 | 212 transactions | Yes |
| Studio rent and utilities | USD 14,400 | 12 payments, lease on file | Yes |
| Subcontractors | USD 9,200 | 3 suppliers, invoices held | Yes |
| Travel | USD 3,180 | 94 transactions | Partly, see clause 3 |
| Equipment | USD 4,890 | 6 purchases | Yes, see question 3 |
| Software and subscriptions | USD 2,760 | 31 recurring | Yes |
| Other costs | USD 3,910 | 168 transactions | Yes |
Income is reconciled to the business account to the penny. The cash workshop income is reconciled to paying in slips, which is the weakest link in the pack and is question 9.
Categories
Where the spending sits
Gaps
Missing documents, chased
| Item | Amount | Status |
|---|---|---|
| Travel receipts, 11 items | USD 412 | Found, supplier copies obtained |
| Materials, 2 invoices | USD 890 | Found in email |
| Equipment, camera | USD 1,640 | Still missing. Card statement only |
| Train travel, 8 journeys | USD 216 | Still missing. Card statement only |
| Subcontractor, March | USD 1,400 | Found, reissued |
Two items totalling USD 1,856 have a card statement but no invoice or receipt. They are flagged rather than dropped, because whether a card statement is sufficient evidence is your accountant's judgement and depends on the item.
Questions
The eleven items for your accountant
| # | Question | Amount at stake |
|---|---|---|
| 1 | Are the 38 personal account items allowable, and can they be brought in for this year? | USD 2,410 |
| 2 | Studio used 3 days a week and also as a store. What proportion, if any, is business use? | USD 14,400 |
| 3 | Camera at USD 1,640 and printer at USD 2,100: capital or revenue, and does any allowance apply? | USD 3,740 |
| 4 | Two items have a card statement but no receipt. Is that sufficient evidence? | USD 1,856 |
| 5 | Vehicle: mileage method or actual costs? Both sets of records are in the pack | USD 1,890 |
| 6 | Three subcontractors. Does their status need reviewing? | USD 9,200 |
| 7 | Royalty income from two countries. Is any foreign tax relevant? | USD 6,140 |
| 8 | Turnover is USD 102,280. Does this cross a registration threshold, and when? | Whole year |
| 9 | Cash workshop income is reconciled to paying in slips only. Is that adequate? | USD 1,860 |
| 10 | Work in progress at 5 April: three commissions part delivered | USD 4,200 |
| 11 | Is the payment on account figure still right after this year's numbers? | n/a |
Question 8 is the one to raise first. It is the only item here with a deadline attached that is not the filing deadline, and it is not a question we are qualified to answer even approximately.
Index
What is in the pack
- Transaction listing, categorised, 1,847 rows
- Bank reconciliation, all 12 months
- Sales invoices, 48, numbered and indexed
- Purchase documents, indexed to transaction
- Missing document log, with what was chased
- Personal account review, 38 items, listed separately
- Recategorisation log, showing what moved and why
- Mileage record and vehicle costs, both methods
- Cash book and paying in slips
- Work in progress schedule at 5 April
- The eleven questions, as a single page
- Prior year comparatives where available